If there is an email service that is currently the king of the market, this is Gmail. A service used by more than 1.4 billion people every month, according to the company itself. And not only because having a Gmail account is mandatory to access certain services, such as Google Play, but also because this tool is one of the most effective and versatile in terms of managing mail.
The proof is found in details such as your order by categories. Something that allows separating conventional and most important mail from promotions, notifications and other items that can wait to be read. An advance that, over time, have been incorporating other current mail services such as Hotmail. It also stands out for offering high security in terms of spam, combining the power of its search engine and its knowledge with the experience of those millions of users, so that it is much easier to recognize which emails are legitimate and which are a fraud.
And although there are more elements that make this email one of the users favorites, we are going to keep the theme that has led us to this article, such as keyboard shortcuts. Shortcuts that allow us to be more productive when it comes to handling large amounts of mail and that are not usually frequent in other services on the market … at least for now.
Activating keyboard shortcuts in Gmail
However, before entering the subject and starting to launch key combinations for Gmail, it is essential that we previously activate these shortcuts. And it is that unlike other applications, these shortcuts must be activated beforehand so that they can be used. But don’t panic, because this activation process is also very simple.
Specifically, to execute this activation we only have to access our Gmail account and from here click on the cogwheel that gives us access to the options. In the drop-down menu we will select the Configuration option and access the General section or tab. In this section, we will have to go down gradually until we find a section called Key combinations. This is the option that we must previously enable to use the combinations that we will see below.
By the way, first trick. In addition to the key combinations for Gmail that we will see below, there is also the possibility of using custom key combinations. To activate them, it will be necessary to access the Gmail configuration again, as indicated above. Next, we will have to access the advanced settings and enable the Custom key combinations function.
Once the changes have been saved, we will access the configuration again and we will see a new tab after the Themes, which are the custom key combinations. In this section we find a summary of all the functions that have a keyboard shortcut and we can also customize them as we see fit. An efficient option for more advanced users.
Keyboard shortcuts for Gmail
Anyway, if you do not want to complicate so much yet, you only have to use the keyboard shortcuts for Gmail that the application itself includes and that we will see below. By the way, these shortcuts are valid for both Windows-based computers and Mac computers. The only difference is that in these last computers it will be necessary to change the Ctrl key to the Command or Cmd key.
So, let’s start talking about the keys that allow us to move between windows and conversations. If we want to go to the next message of a conversation, we just have to press the letter ‘p’ while to go to the previous message of that conversation we will press the ‘n’. If what we want is to go to the next writing window, we will press the ‘Ctrl’ + ‘key.’ (the period), while to return to the previous one we will use ‘Ctrl’ + ‘,’ (the comma). To select the main window, we only have to press ‘Shift’ + ‘ESC’, while to select the chat or the most recent writing window just press ‘Esc’.
Other interesting options are those that have to do with post preparation. To add recipients to CC we will use the combination ‘Ctrl’ + ‘Capital letters’ + ‘c’, while to add them in CCO or hidden copy mode we will use the combination ‘Ctrl’ + ‘Capital letters’ + ‘b’. To access a custom sender address we only have to press ‘Ctrl’ + ‘Shift’ + ‘f’, while to insert a link just press ‘Ctrl’ + ‘k’. This opens the dialog box to place both the link and the corresponding text. And to send this email, we just have to press ‘Ctrl’ + ‘Enter’.
Obviously, before sending this email we will have to write it, for which we also have a good list of keyboard shortcuts in Gmail. Among them we have ‘Ctrl’ + ‘b’ to add bold, ‘Ctrl’ + ‘i’ for italics or ‘Ctrl’ + ‘u’ for underlining. If you want to increase the size of the text, you will have to press ‘Ctrl’ + ‘Shift’ + ‘+’ (another additional one), while to reduce it just press ‘Ctrl’ + ‘Shift’ + ‘-‘ (minus symbol) . If you want to create a numbered list, you only have to press ‘Ctrl’ + ‘Shift’ + ‘7’, while to align the text you will have to use the combination ‘Ctrl’ + ‘Shift’ + ‘l’ (letter ele) to align to the left, ‘Ctrl’ + ‘Shift’ + ‘e’ for centered alignment, as well as ‘Ctrl’ + ‘Shift’ + ‘r’ to align to the right.
Finally, let’s look at some keyboard shortcuts for Gmail intended for the most common functions related to mail manipulation. To reply to a message, just press the ‘r’ key, while the ‘m’ silences it. The ‘e’ archives it and the ‘s’ key is used to mark or unmark a message. To answer all senders we use the ‘a’ key and to resend the same email we use the ‘f’ key.
If you have come here, you will have seen that we have taken a look at the most frequent key combinations, but the truth is that there are many more. So if you’re curious or even if you want to customize them, you just have to activate that option in the advanced settings to access a complete list of these shortcuts, following the instructions you have available in this article.